So it turns out that writing emails to someone More Adult than you is the worst thing in the world. It doesn’t matter if they’re a teacher, an employer, or just someone you need to communicate something to – it is the worst. HOWEVER, that does not mean you can’t do the thing. I went from basically tearing up any time I had to do this thing, to only doing so for really really hard email. Which I will call an improvement. Here is how to properly write a Professional Email:
- Open up your email. Cry a little bit if you need to, just to get it out of the way.
- Open the new email and enter their address. Make sure you spelled it right.
- Cry a little.
- Open the message with “Hello (Dr/Ms/Mr/Professor) (Their name),”
- You’re doing well, you’ve got this!
- Introduce yourself, and explain why you’re emailing. “My name is Gabrielle H. and I’m working on a thesis project right now about your field of work.”
- Continue with your request or main point. “I would like to request an interview with you, in order to learn more for my project.”
- Cry a little more.
- Conclude your email – it’s hard to go wrong with either “Thanks,” or “Thank you for your time,” depending on how long the rest of the email was.
- Sign your name – your full name is good for strangers, just your first name works for people you’ve met.
- Hit send.
- Cry a last little bit.
- Breathe a sigh of relief.
See? Being professional is easy!